This article explains how to upload a diamond inventory file via RapNet XL or the RapNet website.
To efficiently upload your diamonds to RapNet, follow the steps below, or click here to watch videos
How to Upload a Single Diamond to RapNet
To upload a single diamond to RapNet:
Go to Upload Diamonds > Single.
For GIA-graded diamonds: Enter the GIA report number and click Load Data. This will automatically fill in the GIA data (which cannot be edited). Add additional details like Stock #, Price, Location, Rough Source, and Media, then click Save.
For Non-GIA or uncertified diamonds: Click "Please click here" for other labs, fill in the details, and upload media. Click Save.
To update listings, you can edit them directly on RapNet or through the app.
How to Upload Multiple Diamonds to RapNet
Step 1: Prepare & Save Your Diamond Inventory File
RapNet XL: Your file can be in XLS, XLSX, or CSV format.
Download RapNet XL and choose "New Stock File" or use your existing file.
Ensure the first line contains headers matching RapNet’s accepted field headers and values.
RapNet.com: Your file must be in CSV format.
Download RapNet's CSV template or use your own.
Ensure headers align with RapNet's accepted format.
Important Note:
Your column headers and diamond data must match the RapNet Accepted Field Headers and Values.
Fields may be placed in any order
We highly recommend listing diamond inventory with all diamond parameters and grading reports, images, and videos. This increases the chances of your diamond being found. Click here to learn how to upload diamond images & videos.
Step 2: Upload Diamond Inventory to RapNet
Via RapNet XL:
Go to the RapNet XL tab and click "Upload to RapNet."
Choose “Replace All” (removes lots not in the file) or “Add and Update” (adds new lots and updates existing ones).
Monitor the upload progress for any errors.
Via RapNet Website:
Watch this video to find out more about RapNet XL.
Upload Fancy Colored Diamonds
The process for uploading fancy-colored diamonds is similar to white diamonds, with a few key differences. When uploading fancy color diamonds, be sure to fill out the following three additional fields:
Fancy Color: Enter the main body color of the diamond, which is the final word in the color description (e.g., 'Yellow' or 'Y'). This information should go in the 'Fancy Color' column.
Fancy Color Intensity: This indicates the intensity of the diamond's color. Each diamond can only have one intensity. Input the value in the 'Fancy Color Intensity' column.
Fancy Color Overtone: This field is for secondary colors or modifiers. These values should be entered in the 'Fancy Color Overtone' column.
Example:
Upload Diamond Parcels to RapNet
You can upload diamond parcels either one by one or via an inventory file in XL or CSV format.
Size: Enter the total carat weight of the parcel (up to 2 decimal places).
Parcel Stones: Enter the number of diamonds in the parcel.
Multiple Parcel Upload:
Open your inventory stock file.
In your upload file, enter:
Size/Carat/Weight: Total carat weight of the parcel in the 'Weight' column.
Parcel Stones: Number of diamonds in the parcel under the 'Parcel Stones' column.
Important Notes:
The minimum accepted parcel size is 3 diamonds (a pair of 2 diamonds is considered a matched pair, not a parcel).
Parcels are only for white diamonds; RapNet does not accept fancy colored parcels.
Upload Diamonds Using Polyplus and Certnet Format
You can upload diamonds using the Polyplus or Certnet formats from the "Upload Multiple Diamonds" screen. These formats allow for efficient and accurate uploading of diamond inventories directly to RapNet.
Using FTP to Upload Diamonds (File Transfer Protocol)
FTP (File Transfer Protocol) is a secure and efficient method for transferring large amounts of data or multiple files quickly. It offers faster uploads than methods like website-based uploads, making it ideal for managing large diamond and jewelry inventories.
We recommend using WinSCP or FileZilla.for FTP uploads. Note that FileZilla does not support automatic uploads, whereas WinSCP does.
For detailed instructions on FTP uploads, refer to this help article.
Updating and Refreshing your Stock on RapNet
To update your listings, you can edit them directly on RapNet or through the app. Click here to view and update your listings, or use the RapNet App for easier management.